Regulations on Financial Matters
Differences from 2016/17 to 2024/25
Section I. Fees and Dues payable to the University
§Regulations on Financial Matters: Part 2. Visiting, Recognized, and Matriculated Non-Award Students
2. Every personRegulations on theFinancial RegisterMatters: ofPart Recognized Students or on the Register of Visiting Students shall pay a University fee at the appropriate annual rate on the basis set out below, and as published at www.ox.ac.uk/feesandfunding/fees/information/universityrates/ or available from the Planning and Resource Allocation Section for each term in which he or she is studying in the University.
(a)For Recognised Students, fees shall be payable at 50% of the 'overseas' graduate research fee rate specified for the relevant subject area; in cases where a Recognised Student is studying across subject areas with different fee rates, the applicable fee rate shall be that which applies to the larger portion of their studies; in the case of two subjects equally weighted, the fee rate shall be that which applies to the subject that carries the higher fee; in the case of three subjects weighted equally, the fee rate shall be that which applies to the subject that carries the mid-level fee.(b)For Visiting Students, fees shall be payable at 50% of the 'overseas' undergraduate fee rate specified for the relevant subject area; in cases where the subject is not offered at undergraduate level, fees shall be payable at 50% of the 'overseas' graduate research fee rate as specified for the relevant subject area; in cases where a Visiting Student is studying across subject areas with different fee rates, the applicable fee rate shall be that which applies to the larger portion of their studies; in the case of two subjects equally weighted, the fee rate shall be that which applies to the subject that carries the higher fee; in the case of three subjects weighted equally, the fee rate shall be that which applies to the subject that carries the mid-level fee.
3. Every person described in cll. 1 and 2 above shall pay such other fees applicable to him or her as may be prescribed by any statute or regulation.
§3. Arrangements relating to the payment of University fees
1.(b)The Head or Bursar of every society shall pay to the Secretary of the Chest such University fees as were due for that term in accordance with the mechanisms agreed between the colleges and the University from time to time. Where University fees are collected by a department these shall be paid to the Secretary of the Chest in accordance with the mechanisms that are agreed from time to time.
2.Annual University fees shall be paidRegulations onorFinancialbeforeMatters:the seventh day of Michaelmas Full Term (or of the term in which the student commences his or her course, as the case may be) unless the Bursar of the student's college or the Head of the student's department for programmes where fees are usually paid directly to the department, certifies in writing that:(a)The college has approved the student's application to pay by instalments, the first such instalment having been paid; and/or(b)The student has applied for, and is prima facie eligible for, a contribution to his or her fee from his or her local authority (or other fee-paying body), and the college is of the opinion that no contribution will be required from the student;(c)The student's programme did not commence on the first day of the relevant term, and payment is due on the seventh day after the actual commencement of the student's programme.
3.(a)In the event that any fee or continuation charge payable by the student, or the relevant instalment towards such a fee, remains unpaid after the due date of payment it shall be the duty of the Bursar of the student's college, or the Registrar for programmes where fees or charges are usually paid directly to the University, or the Head of the student's department for programmes where fees or charges are usually paid directly to the department, to notify the student concerned that, in the event that the fees or charges due have not been paid in full within four weeks from the date of such notification, the student shall ordinarily be liable for suspension from access to the premises and facilities of the University (including the Examination Schools and other places of examination). The student shall be informed that, apart from in exceptional circumstances, they will be suspended from the end of such four-week period until such time as outstanding fees or charges have been paid, at which point they may apply for reinstatement, or until two terms have elapsed, at which point they will be removed from the Register of Students. The Bursar or Head shall also inform the Registrar that he or she has so notified the student concerned; and if the fees or charges due have not been paid in full within the specified four-week period, the Bursar or Head shall inform the Registrar of the position, whereupon, subject to the other provisions of this clause, the University shall have the right, having considered the circumstances of the case, to suspend the student concerned from access to the premises and facilities of the University. If the fees or charges due have not been paid in full within two terms of the date of any suspension imposed under this clause, the University shall have the right, having first considered the circumstances of the case, to remove the student from the Register of Students. A student may apply to Education Committee for reinstatement to the Register of Students. Any such reinstatement, which is not automatic, will be conditional upon payment of all outstanding fees.(b)On application by their society, or by the Head of the student's department for programmes where fees are usually paid directly to the department, and subject to the approval of Council's Education Committee, some part of the fee for an academic year may subsequently be returned to those who do not work in Oxford for the whole of that year as a result of expulsion. Unless otherwise provided in respect of an individual programme of study, the general rule is that, for each complete term not spent working in Oxford, one third of the annual fee shall be returned.(c)On application by their society, or by the Head of the student's department for programmes where fees are usually paid directly to the department, and subject to the approval of Council's Education Committee, some part of the fee for an academic year may subsequently be returned to those who do not work in Oxford for the whole of that year as a result of suspension or withdrawal. Unless otherwise provided in respect of an individual programme of study, the general rule agreed by Council is that, for each complete term not spent working in Oxford, one third of the annual fee shall be returned, and that in addition, if a student withdraws or suspends their status on or before Monday of WeekPart 4of any term the fees payable in respect of that term will generally be reimbursed to the student.(d)Certain programmes, including programmes which have been granted permission to charge non-refundable deposits and programmes within the Department for Continuing Education, the Mathematical Institute, and the Saïd Business School, may operate different refund policies in relation to cases under (b) and (c) above: where this is the case, the departmental policy for the programme of study concerned takes precedence over the general rule.(e)Applications for the remission or waiver of University fees, for the resolution of issues relating to the non-payment of University fees, and for all other questions of doubt or difficulty relating to the liability of individual students for University fees, including those covered under cll. 2 and 3 (a) and (b) above, and for questions of doubt or difficulty relating to the charging of deposits for course fees, or for tuition fee reductions or bursaries as covered in §6, or for liability for the continuation charge as covered in §4 shall be determined by the Fees Panel. The Panel shall be chaired by the Assessor and consist of two members nominated by Conference of Colleges, two members nominated by Council's Education Committee, and the Assessor-elect. Applications for dispensation from residence requirements, other than those specified above, shall be determined by the Proctors, on condition that if the Fees Panel or the Proctors, as the case may be, are unable to agree on how to deal with any individual application they shall refer the application to Council's Education Committee for decision.(f)There shall be no appeal against a decision of the Fees Panel. A student may, however, make a further application under the procedures outlined above for relief from suspension or such terms as may have been imposed by a Fees Panel if the Bursar of his or her college supports an application on the basis that the student's financial circumstances have changed for reasons beyond his or her control.
§4. Regulations relating to the University continuation charge
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2.A student who is paying University fees in respect of any given term shall not be liable for a continuation charge in the same term.3.The continuation charge first became payable in 2013-14 and the rate will be reviewedRegulations onanFinancialannualMatters:basis.PartThe5rate for the current academic year is available from www.ox.ac.uk/feesandfunding/fees/information/maxlib/otherfees/ or from the Planning and Resource Allocation Section. Divisions may remit the continuation charge (subject to approval by Council’s Planning and Resource Allocation Committee) for graduate research students on a specified course or courses of study, provided that the remission applies to all students on that course in a specified term or terms of study.
§5. Regulations relating to the feesFees for certain scholarship and exchange agreements
2. Council's Education Committee shall have power to approve exchange arrangements with other universities under which no fees are payableRegulations on eitherFinancial side.Matters: AnyPart of the University fees prescribed in §1 or §2 above, which would otherwise have been payable by any person working in Oxford under those exchange arrangements shall be remitted.
§6. Regulations for Oxford Bursaries and Tuition Fee Reductions
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(a)for the Degree of BA or the Degree of MBiochem or the Degree of MChem or the Degree of MMathCompSci or the Degree of MEarthSc or the Degree of MEng or the Degree of MMath or the Degree of MCompSci or the Degree of MCompPhil or the Degree of MPhys or the Degree of MPhysPhil or the Degree of MMathPhil, or the degree of MMathPhys (4-year course only), or the degree of BTh (full-time mode only);(b)for the degree of BFA;(c)for the First Examination for the Degree of BM;(d)for the Preliminary Examination in Medicine;(e)for the Second Examination for the degree of BM;(f)for the full-time Undergraduate Certificate or Diploma in Theological Studies;(g)for the Postgraduate Certificate in Education.
2.Students described in cl. 1 above will be eligible to be assessed for an Oxford bursary, subject to cl. 4, and provided that:(a)they are entitled to receive support from a funding agency as described in cl. 6 below; and(b)they are not reading for a qualification of an equivalent or lower level to one they already hold, unless they are reading for a course under 1(c), 1(d), 1(e) or 1(g) above.
Bursary levels will be at the rates determined from time to time by Council's Education Committee and Planning and Resource Allocation Committee. Bursary amounts are set outRegulations onthe University website. Special regulations for members of the University described in cl. 1 (d), (e) and (g) are set out in cll. 11 to 13.3.Students described in cl. 1 who commenced their programme of study on or after 1 September 2012, and who would otherwise be liable for full University fees as described in §1,will be eligible to be assessed for a reduction in University fees, hereafter referred to as a ‘tuition fee reduction’ subject to cl. 4, and provided that:(a)they are entitled to receive support from a funding agency as described in cl. 6 below; and(b)they are not reading for a qualification of an equivalent or lower level to one they already hold, unless they are reading for a course under 1(c), 1(d), 1(e) or 1(g) above.
The level of the tuition fee reduction will be at the rates determined from time to time by Council's Education Committee and Planning and Resource Allocation Committee. The different levels of tuition fee reduction are set out on the University website. Special regulations for members of the University described in cl. 1 (d) and (g) are set out in cll. 11-134. Students will not be entitled to a cash equivalent of a tuition fee reduction.4.If a student who is eligible to be charged University fees at the 'home' (and EU) rate is not entitled to means-tested maintenance support from their funding agency, they will not be eligible to be assessed for a bursary or tuition fee reduction in that academic year. Students who are entitled to be assessed by the Student Finance Services Non UK Team, and who are entitled, in accordance with the criteria set out in §1, cl. 1, to be charged fees at the appropriate 'home' (and EU) rate, are eligible to be assessed for a bursary or tuition fee reduction, subject to the conditions referred to in cl. 10 below.5.Students who are repeating a year of their studies at Oxford will be eligible to be assessed for a bursary and/or tuition fee reduction, subject to cl. 4. Students repeating their first year or transferring to year one of a new course described in cl. 1 who were eligible for an additional start-up bursary in their first year of study will not be eligible for any further start-up bursary.6.Requirements for the assessment of a student's household income are as follows:(a)A member of the University as described in cl. 1 can only be considered for a bursary or tuition fee reduction if they are first financially assessed by their funding agency and if consent has been given for the University to access this information.FinancialassessmentsMatters:will only be accepted from Student Finance England, Student Finance Northern Ireland, Student Finance Wales, the Student Awards Agency for Scotland, the Student Finance Services Non UK Team, the Student Loans Company (SLC) or the National Health Service (NHS). The University will only base a student's bursary and/or tuition fee reduction upon income information provided to it via the above agencies;(b)Special regulations for financial assessments apply to members of the University who are working in Oxford for the Preliminary Examination in Medicine and Second Examination for the degree of BM. These are set out in cll. 11 and 12;(c)'Home' students are obliged to accept any maintenance grant they become eligible for as a result of financial assessment by their funding agency in order to be eligible to be assessed for a bursary and/or a tuition fee reduction. 'Home' (and EU) students are not required by the University to take out a maintenance loan or tuition fee loan from their funding agency to be eligible to be assessed for a bursary or for a tuition fee reduction respectively.
7.The annual deadlines for the assessment of bursaries and tuition fee reductions shall be as follows:(a)To be assessed for an Oxford bursary and/or tuition fee reduction students must comply with the application deadlines set by their funding agency. Students who fail to comply with requests to provide information to their agency will not be assessed by the University after the deadlines listed in (b) and (c) below;(b)To be assessed, or reassessed, for an Oxford bursary students must ensure that they have provided all information to their funding agency in time to ensure their assessment is complete and available to the University from the SLC or other approved agency by 30 May of the academic year in which they wish to be considered for a bursary;(c)To be assessed, or reassessed, for a tuition fee reduction students must ensure that they have provided all information to their funding agency in time to ensure their assessment is complete and available to the University from the SLC or other approved agency by 20 December of the academic year in which they wish to be considered for a tuition fee reduction;(d)Any student who wishes to be considered for a bursary and/or tuition fee reduction, or for a change in their bursary and/or tuition fee reduction after the dates listed in (b) and (c) above must submit a case to the Student Fees and Funding section (Examination Schools, Oxford OX1 4BG) detailing the delay relating to their financial assessment by 30 May of that academic year. The student must confirm when they applied for funding, what difficulties they had in being assessed correctly, the action they took to rectify this, and provide any corresponding evidence. The student will be expected to respond in a timely manner to any requests for further information from Student Fees and Funding. The student must also provide the final financial notification for that year as soon as it is available and no later than 20 December of the following academic year. If the student is in their final year of study, the deadline for submission of the financial support notification is Friday of Week 9 of Trinity Term of that year.
8.The arrangements for adjustments to bursaries during an academic year are as follows:(a)Each of the regulations in this clause will be subject to the dates and regulations listed in cl.Part 7;(b)Students who have received an overpayment of their bursary following a revised household income assessment will not be asked to repay any funds, unless the bursary was obtained due to incorrect information being knowingly submitted to the student's funding agency by the student or their sponsor;(c)If a student's revised household income assessment results in an increased bursary entitlement, subsequent bursary payments will be adjusted upwards to reflect the student's increased entitlement for the whole year. The increased bursary payments will be calculated as if the student had been eligible for that level from the start of the academic year;(d)If a student fails to provide information requested by their funding agency, as a result of which the financial assessment is withdrawn, the University will suspend bursary payments until the student's assessment has been completed by the funding agency, at which point their bursary entitlement will be re-assessed;(e)The amount paid per term will be one third of the total annual bursary to which the student is eligible. Students will be expected to repay their bursary for any term where they have suspended or withdrawn before the bursary payment date, currently Week 4 in Michaelmas term and Week 2 in Hilary and Trinity terms.
9.The arrangements for adjustments to fee liability and tuition fee reductions during an academic year are as follows:(a)Each of the regulations in this clause will be subject to the dates and regulations listed in cl. 7;(b)Students whose revised household income assessment has increased will not be liable for increased University fees, unless the initial tuition fee reduction was obtained due to incorrect information being knowingly submitted to the student's funding agency by the student or his or her sponsor;(c)If a student's revised household income assessment has reduced, resulting in an entitlement to a larger tuition fee reduction, they will receive an additional tuition fee reduction. The level of the tuition fee reduction will calculated as if the student had been eligible for that level from the start of the academic year.
10.The arrangements for changes to bursary and tuition fee reduction entitlement between years are as follows:(a)Students entitled, in accordance with the criteria set out in §1, cl. 1, to be charged University fees at the appropriate 'home' (and EU) rate, and who are entitled to be financially assessed by Student Finance England, Student Finance Northern Ireland, Student Finance Wales, the Student Awards Agency for Scotland, the SLC or the NHS, are required by these funding agencies to apply for financial support each year if they wish to access means-tested support. The assessment of their household income by their funding agency may change from year to year, and consequently their entitlement to a bursary and/or tuition fee reduction is subject to change each year. Special regulations are set out in cll. 11 and 12 for financial assessments for members of the University working for the Preliminary Examination in Medicine (Part II) and Bachelor of Medicine (Second Examination);(b)Students entitled, in accordance with the criteria set out in §1, cl. 1, to be charged fees at the appropriate 'home' (and EU) rate, and who are entitled to be financially assessed by the Student Finance Services Non UK Team may have their household income assessed in the first year of study only. Students who wish to have their household income reassessed or continuing year students who wish to be financially assessed for the first time must submit a request to the Student Fees and Funding section, Examination Schools, Oxford, OX1 4BG.(c)Students will only be eligible to be assessed for a bursary and/or tuition fee reduction for the period in which they are entitled, in accordance with the criteria set out in §1, cl. 1, to be charged University fees at the appropriate 'home' (and EU) rate.
11.Special regulations apply for members of the University who are working in Oxford for the Preliminary Examination in Medicine (Part II) and Bachelor of Medicine (Second Examination) where these students were admitted on the accelerated four-year course. These are as follows:(a)The household income of students in years two to four of their course will be estimated on the basis of the financial assessment of their household income in year one of their course or from their latest NHS (or corresponding authority) bursary assessment as evidenced by the student;(b)Students not eligible for fee support from the NHS/SLC because their funding agency does not provide fee support for this course will be eligible to be assessed for a tuition fee reduction in all years of their course where household income will be estimated on the basis of the financial assessment of their household income in year one of their course. A tuition fee reduction is not available to those students who are eligible for fee support from the NHS/SLC after the first year of their course;(c)Students will be eligible to be assessed for a bursary for all years of the course.
12.Special regulations apply for members of the University who are working in Oxford for the Bachelor of Medicine (Second Examination) in years four to six of the six-year medicine course:(a)The household income of students in years five and six of the six-year medicine course will be estimated on the basis of the financial assessment of their household income in year four of their course or from their latest NHS (or corresponding authority) bursary assessment as evidenced by the student;(b)Students in year four of the course will be eligible to be assessed for a tuition fee reduction;(c)Students will be eligible to be assessed for a bursary for all years of the course.
13.Members of the University working in Oxford for the Postgraduate Certificate in Education will only be eligible to be assessed for an Oxford bursary if their full entitlement to government maintenance support (including a government teacher training bursary or affiliated scholarship) amounts to less than £9,000.14.If a student believes that their bursary or tuition fee reduction has not been processed according to these regulations and/or the bursary and tuition fee reduction rates approved by Council's Education Committee and Planning and Resource Allocation Committee, they should contact the Student Fees and Funding section, Examination Schools, Oxford OX1 4BG.15.A student who is dissatisfied with a decision made by the Student Fees and Funding section under cll. 7(d) or 14 above may ask for the decision to be reconsidered by the Fees Panel, as described in §3, cl. 3.
§7. Fees payable by candidates on registration, entry for an examination, application for leave to supplicate, resubmission of a thesis for certain degrees, or supplicating for admission to or accumulation of certain degrees
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(a)On entering for certain university examinations:(i)Certificates in Theology;(ii)Certificate and Diploma in Theological and Pastoral Studies;(iii)Degree of B.Mus;
(b)On re-entering the university examination for the Degrees of B.Phil., M.Phil., M.Th., M.Sc. (by Coursework), M.St., MBA, MFA, MPP, or any diploma or certificate (other than those listed under §1 cl. 4(a)(xii) (a)–(i);(c)On resubmission of a thesis for the degree of M.Litt., M.Th., M.Sc. (by Research), D.Phil., or D.Eng., or on reinstatement on the Register of Students for the degree of M.Litt., M.Sc. (by Research), D.Phil. or D.Eng.;(d)For late entry for examinations:(i)where a candidate proposes to offer a subject or part of the examination which has already been offered by a candidate who entered by the due date and no change in the conduct of the examination is involved;(ii)where the provisions of (i) are not satisfied but the chair of examiners is willing to consent;
(e)For late alteration of options:(i)where a candidate proposes to offer a subject or part of the examination which has already been offered by a candidate who entered by the due date and no change in the conduct of the examination is involved;(ii)where the provisions of (i) are not satisfied but the chair of examiners is willing to consent;
(f)For late submission of a thesis or other exercise;(g)On admission to the Status of Student for the Degree of DM and for each subsequent year that the name of the student remains on the register of students for the degree;(h)On resubmission for the degree of DM;(i)On resubmission of a thesis for the Degree of M.Ch.;(j)On applying for leave to supplicate:for the degree of M.Ch.;for the degree of DM;for the degrees of DD, DCL, D.Litt., D.Sc., and D.Mus.
2.Every person shall pay £10 on supplicating for admission to the degree of MA, provided that:(a)No fee shall be payable by any person on whom a degree has been conferred by special resolution or who incorporates in virtue of having obtained an educational position in the University;(b)No fee shall be payable by a Master of Surgery on supplicating for admission to the Degree of Master of Arts.
3.A fee shall be paid by every person accumulating the Degrees of Bachelor and Doctor of Civil Law. The fee for the current academic year is available from www.ox.ac.uk/feesandfunding/fees/information/maxlib/otherfees/ or from the Planning and Resource Allocation Section.
§8. FeesCharges payable by candidates for fieldwork
1.In the following programmes of study, additional charges will be made for fieldwork that is a requirement of the programme:BA Archaeology;BARegulationsBiologicalonSciences;BAFinancialClassicalMatters:ArchaeologyPart& Ancient History;BA Geography;BA Geology (pre-2012 entrants only);MEarthSci (pre-2012 entrants only);MPhil Latin American Studies; andMSc Water Science, Policy and Management.
2.Other programmes of study may carry additional charges for optional fieldwork, projects or placements that are not a requirement of the programme.
§9. Fees payable by candidates on registration for courses validated by the University
§10. Fees payable by certain students working in departments or faculties who are not members of the University nor Recognized students nor Visiting Students
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2.The head of each department shall have discretion to fix a fee or fees for any member of the University who is working in his or her department, unless that member is liable to pay University fees under the provisions of §1 or §2 cl. 1 or would be liable but for the provisions of §1 cl. 5 thereof.3.The head of each department shall maintain, andRegulations onrequestFinancialsendMatters:toPartthe Secretary of the Chest not later than the end of the third week of Full Term, or in the case of students working in the vacation only, as soon as may be, a list of the names of the students attending lectures or working in his or her department other than those liable to pay a fee covering that term under §1 or §2.4.No fee shall be payable under the provisions of this subsection by any person who is paying a fee under the provisions of §4, or whose name is on the Register of Recognized Students or the Register of Visiting Students, or by any salaried employee who is receiving instruction or supervision in the department in which he or she is working.5.For the purposes of this subsection the word 'Term' shall include the vacation following.
§11. Fees payable by certain Clinical Students
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2.The Regius Professor of Medicine shall have discretion to fix fees for persons attached to the clinical school who are not under regular instruction but who would otherwise be liable to pay a fee or fees under cl.1 above.3.Within fourteen days of the last day of every Full Term the Regius Professor of Medicine shall:(a)Send to the Secretary of the Chest a schedule specifying (a) the names of all the persons who were liable to pay any of the fees referred to in cll. 1 and 2 above since the preparation of the previous schedule, and (b) the particular fees payable by such persons, and(b)Account to the curators for the fees so specified between those at the 'home' and 'overseas' rates, for the remainder of the course then being undertaken.
§12. Fees in respect of certificates, transcripts and personal data
1.Every person shall pay the fee prescribed below in each case for certificates issued, on request, to Degree Conferrals Office, Examination Schools, Oxford OX1 4BG:(a)for the first certificate attesting admission to any degree, which shall include a statement of the class obtained, no charge(b)for each replacement certificate attesting admission to any degree (the request must be accompanied by a written statement declaring the original lost, stolen or damaged) £30
2.Every person shall pay the fee prescribed below in each case for transcripts issued, online or by request to University of Oxford, c/o Examination Schools, High Street, Oxford OX1 4BG:(a)for the first transcript provided upon successful completion: no charge(b)for each transcript provided during the course and any subsequent transcripts upon completion: £5
3.Every person making a request to be supplied with personal data under Section 7 of the Data Protection Act 1998 shall pay the fee determined from time to time by Council. Such requests should be addressed to the Data Protection Officer, University Offices, Wellington Square, Oxford OX1 2JD, from whom details of the current fee can be obtained. The fee is subject to a maximum prescribed from time to time by the Home Secretary under the Act.
