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Regulations for the Conduct of University Examinations: Part 9 Times for Holding Examinations and Entry of Names of Candidates

Times for holding Examinations

  • 9.1. Student Registry and the Education Committee shall, after consultation with the Proctors, fix the days on which each University Examination shall begin and shall give public notice of such days.

  • 9.2. The chair of examiners in each University Examination shall, on the advice of Student Registry, state and give public notice of the date, time and place of the beginning of each examination, and shall afterwards give such notice as they shall deem necessary of the further attendance required of candidates.

Entry of names of candidates

  • 9.3.

    • (1) Student Registry shall be given the names of all candidates for all University Examinations except those referred to in paragraph (2) of this regulation.

    • (2) For the Examination for the Postgraduate Certificate in Education names shall be given in the manner prescribed by the regulations governing that Examination.

  • 9.4. Using the designated forms, candidates shall be required to

    • (1) state the University Examination for which they intend to enter;

    • (2) state the options they intend to offer, if the regulations of the University Examination for which they are entering permit the offering of options;

    • (3) declare their intention of abiding by all University Regulations governing the conduct of examinations; and

    • (4) provide such other declaration as may be required by the special regulations for the University Examination in question.

  • 9.5. Student Registry shall fix the days for entering names after consultation with the Education Committee, and shall give public notice of the place and hour at which names will be received.

Late entries

  • 9.6. Where a candidate whose name has not been entered for an examination by the date fixed by Student Registry under the provisions of regulation 9.5 above wishes their name to be entered after that date, the procedure shall be as follows:

    • (1) the candidate shall apply in writing through the Senior Tutor to the Registrar for their name to be so entered;

    • (2) Student Registry shall determine whether the candidate proposes to offer part of the examination which has not already been offered by some other candidate whose name has been entered under the provisions of regulations 9.3-9.5 above and whether any other change in the conduct of the examination, as already arranged, would be involved;

    • (3) if no change in the conduct of the examination as referred to in paragraph (2) would be involved, Student Registry shall, subject to the payment by the candidate of a late-entry fee, grant permission for the candidate to be admitted to the examination;

    • (4) if some such change would be involved, Student Registry shall ask the chair of examiners whether they are, nevertheless, willing to consent to the candidate being admitted to the examination, and if the chair consents Student Registry shall, subject to the payment by the candidate of a late-entry fee, grant permission for the candidate to be admitted to the examination;

    • (5) if the chair of examiners refuses to give the consent referred to in paragraph (4), Student Registry shall refer the matter to the Proctors for a review of the decision, and, if they give permission, this shall be subject to the payment by the candidate of a late-entry fee;

    • (6) the late-entry fee payable under paragraphs (3), (4), and (5) shall be such sum as the Education Committee shall from time to time determine, and different sums may be specified in respect of permission given under different paragraphs.

  • 9.7.

    • (1) Notwithstanding the provisions of regulation 9.6 above, the Divisional Board of Social Sciences may make provision for late entry, as appropriate, in the regulations for the Postgraduate Certificate in Education.

    • (2) Candidates permitted to enter late for these examinations shall pay such sum as the Education Committee shall from time to time determine.

Late alteration of options

  • 9.8. Where the regulations for a University Examination permit the offering of options and a candidate wishes to alter their choice of options, the procedure shall be as follows:

    • (1) The candidate shall apply in writing through the Senior Tutor to Student Registry for the alteration to be made.

    • (2) Student Registry shall determine whether any assessment for the option currently entered for has taken place; permission will not be granted if the date for the submission of any thesis (or other exercise) or date of examination or other item of assessment has passed. 

    • (3) Student Registry shall determine whether the candidate proposes to offer a part of the examination which has not already been offered by some other candidate whose name has been entered under the provisions of regulations 9.3-9.5 above and whether any other change in the conduct of the examination, as already arranged, would be involved.

    • (4) If no change in the conduct of the examination as referred to in paragraph (3) would be involved, Student Registry shall, subject to the payment by the candidate of a late-alteration fee, grant permission for the alteration to be made.

    • (5) If some such change would be involved, Student Registry shall ask the chair of examiners whether they are, nevertheless, willing to consent to the alteration, and, if the chair consents, Student Registry shall, subject to the payment by the candidate of a late-alteration fee, grant permission for the alteration to be made.

    • (6) If the chair of examiners refuses to give the consent referred to in paragraph (5), Student Registry shall refer the matter to the Proctors for a review of the decision, and, if they give permission, this shall be subject to the payment by the candidate of a late-alteration fee.

    • (7) The late-alteration fee payable under paragraphs (4), (5), and (6) above shall be such sum as the Planning and Resource Allocation Committee shall from time to time determine, and different sums may be specified in respect of permission given under different paragraphs.

Waiver of fees

  • 9.9. The Proctors may waive the payment of any fee payable under regulations 9.6 and 9.8 above if it appears to them to be reasonable to do so.

Processing of entries

  • 9.10. Student Registry shall acknowledge to the candidates the receipt of all completed forms and shall return to the candidate for completion or correction any form which is incomplete or is not in accordance with any relevant regulation.

  • 9.11. Candidates must notify Student Registry of any subsequent changes in the information given on their form.

  • 9.12. If, through change of name, migration or otherwise Student Registry entertains any reasonable doubt about the identity of a candidate offering themselves for any University Examination, such further evidence of identity may be required as may be deemed necessary.

Transmission of names of candidates and their options to the examiners

  • 9.13. Student Registry shall assign a candidate number to each candidate and shall send the lists of numbers to the chair of the examiners in the University Examination for which the candidates have been entered.

For students starting before MT23: Examination for the Degree of Doctor of Clinical Psychology validated by the University

  • 9.14. Notwithstanding any provision of regulations in this Part to the contrary, the entry of names, late entries, late alterations of names and candidates, and transmission of names of candidates and lists of subjects to the examiners for the examination for the Degree of Doctor of Clinical Psychology shall be governed by regulations laid down from time to time by the Directorate of the Oxford Doctoral Course in Clinical Psychology and lodged annually with the Proctors.