Regulations for the Conduct of University Examinations: Part 17 Publication of Results

Honours Examinations

17.1. As soon as the examiners in an Honours Examination have examined and fully considered the work of all the candidates they shall:

• (1) distribute candidates (identified only by their examination numbers) judged to have shown merit into three classes according to merit;

• (2) except in the case of Honour Moderations (other than Classics) distribute the candidates in the second class into two divisions;

• (3) forthwith provide the information determined under (1) and (2) above to Student Registry using the Results Lists.

17.2. Where a University Examination in which Honours are awarded is divided into several Parts then (unless the regulations for the specific Examination otherwise provide) in respect of all Parts save the last:

• (1) the examiners shall determine the candidates (identified only by their examination numbers) who have shown sufficient merit to obtain Honours in each Part; and

• (2) forthwith provide the information determined under paragraph (1) above to Student Registry; and

• (3) the respective chairs of the examiners shall deposit the candidates' exercises with Student Registry for the use of the examiners in any succeeding Examination.

17.3. If a candidate in any Honour Moderations has not been judged by the moderators to be worthy of Honours but has satisfied the moderators at ‘pass’ standard they shall give notice of that fact at the close of the Examination to Student Registry.

17.4. If a candidate in any Final Honour School or in the Final Examination for the Degree of Bachelor of Fine Art has not been judged by the examiners to be worthy of Honours but has satisfied them at ‘pass’ standard the examiners shall give notice of that fact at the close of the Examination to Student Registry.

17.5.

• (1) If a candidate in any Honour School of the First or Second Public Examination or in the Final Examination for the Degree of Bachelor of Fine Art is disqualified by standing from obtaining Honours in that Examination, but has in the judgement of the examiners shown sufficient merit to entitle them to obtain Honours, but for such disqualification, the examiners shall give notice of that fact on the Results List submitted to Student Registry at the close of the Examination.

• (2) A candidate to whom this regulation applies shall be entitled to supplicate for the Degree of Bachelor of Arts or of Fine Art (as the case may be) in the same manner as if they had obtained Honours in the Examination.

17.6. If the regulations for any University Examination in which Honours are awarded also permit the award of a merit or a distinction in any part of that Examination the examiners shall give notice to Student Registry at the close of the examination of the names of all the candidates whose work in that part has been adjudged worthy of either accolade.

Other Examinations 

17.7. The examiners in any Preliminary or Qualifying Examination or in any examination for a graduate taught programme or for a diploma or certificate except the Diploma in Law or the Certificate in Management Studies shall:

• (1) determine the candidates (identified only by their examination number) who have satisfied them;

• (2) if the regulations governing the particular Examination permit, determine the candidates who have met the relevant requirements to obtain a merit or a distinction; and

• (3) forthwith provide the information determined under paragraphs (1) and (2) above to Student Registry using the Results Lists.

17.8. In an Examination where a candidate is not required to pass in all subjects at one and the same Examination the examiners shall provide a Results List with the agreed results to date.

Approved musical exercises for the Degree of Bachelor of Music

17.9. At the close of the Examination of the Musical Exercises for the Degree of Bachelor of Music submitted to them in any term, the examiners shall notify Student Registry of the candidates whose exercises have been approved by them.

Candidates who have failed

17.10.

• If a candidate in any University Examination has been judged by the examiners to have failed the examination the examiners shall give notice of that fact, at the close of the examination to Student Registry by inclusion on the Results List.

Notification of results

17.11. All notifications submitted to Student Registry under this Part shall be made in a form of Results List as provided by Student Registry, unless any other agreement has been made.

17.12. All information submitted to Student Registry under this Part shall (unless any examiner shall have been excused by the Proctors) be certified by a statement from the Chair of Examiners confirming that all the examiners have acted together in the assessment of the candidates in the Examination.

17.13. On receipt of the information provided under regulations 17.11 to 17.12 above, Student Registry shall arrange the publication of results to each candidate.

17.14.

• (1) After results have been released to candidates, examiners shall have no power to alter such Results Lists except under paragraph (2)-(4) below.

• (2) Examiners may submit to Student Registry a change in an individual assessment mark or grade without further consent in instances where an examination overall outcome is not changed.

• (3) Examiners may, with the written consent of the Proctors, amend an individual assessment mark or grade where such change will result in a change in the overall examination outcome.

• (4) Examiners may, with the written consent of the Proctors, issue a further Results List or Lists to provide results of candidates omitted from the original list.

Custody of records

17.15. The Results Lists drawn up and duly signed shall be circulated and published by Student Registry according to the requirements of the Education Committee and subject to the provisions of the Data Protection Act and the signed copy shall remain in the custody of Student Registry, and any question thereafter arising, with respect to the result of any Examination, shall be determined by reference to such lists.

Forms of Certificates

17.16.

• (1) Degree certificates and other certificates for diplomas and other certificate courses shall be issued to successful candidates in forms prescribed by Education Committee.

• (2) When a candidate has obtained a distinction in their Examination, or in any part of it for which a distinction may be awarded, the certificate or diploma, as the case may be, which is issued shall record that fact.

17.17.  If the death of a candidate takes place between the completion of all the elements required for the award of a degree or other qualification and its conferral, or the candidate is deemed to have completed all the elements, a posthumous certificate recognising the candidate’s academic achievement may be presented at the request of the candidate’s family on behalf of the University. Such posthumous recognition of achievement shall be permitted in cases where application is made for recognition within five years of completion of the course. Requests for recognition will only normally be considered where the student dies within three years of completing their course.